Room Bookings

Steps for booking rooms in Winters College:

  1. View the spaces below and see if the capacity and the time-frame is appropriate for your event or program.
  2. Click below to fill out the form                                                                                                                    Click Here to Fill Out Room Booking Request
  3. Or send an email to wcollege@yorku.ca. with the following information (please make sure you are allowing more than 15-20 business days for your booking):
    – Name of Event
    – Date of Event
    – Time of Event
    – Department/Unit/Club Name
    – Name & Title of Requester
    – Number of Participants
    – Will any food/beverages be served? (where food is provided at an event, an on-Campus caterer must be used.
    – If the Winters Dining Hall is being requested, all catering must be ordered through Aramark.
    – What will be taking place at your event
  4. Wait for our follow up questions/ response on whether the room is available.
  5. Once you get confirmation from our office that the room is on hold, complete your Temporary Use of Space Form Here
  6. Once your permit is issued, you may arrange to pick up the key from the Winters College Office (rm 121 Winters College). Our hours of operation are Monday-Friday 8:30am-4:30pm (Summer Hours: Monday-Thursday 8:30am-4:30pm, Friday 8:30am-3:30pm).

Winters Dining Hall

(001 Winters College)

NOTE: THE WINTERS DINING HALL IS CURRENTLY NOT AVAILABLE FOR BOOKING

Capacity: 260
Additional Information: The Winters Dining Hall is bookable through the Winters College Office outside of normal dining service hours of operation.  Please refer to the Food Services website for the food services’  hours of operation.
All requests for the use of the space must be coordinated between the Winters College Office and Food Services, which are the only two agents who can reserve the Hall.  In order to ensure the consistent provision of dining service, a limited number of bookings will be approved during the fall/winter sessions. The JCR must be available for food services customers.
Catering Policy: The Winters College Dining Hall is under an exclusive food service contract.  All arrangements for the serving or sale of food and beverage in the Hall must be made with the University’s contracted caterer. Please visit the Aramark website or call 416-736-2100 ext. 33667 to make your catering arrangements.

No external food services will be permitted in the Dining Hall.

Junior Common Room

(012G Winters College)

Note: To request booking the JCR between May 1st and August 31st, please contact Accommodation and Conference Services

Capacity: 90
Additional Information: The JCR is student space, during work hours. Bookings can only be made for this room after 6:00pm each week day.

Winters College Games Room

Winters Senior Common Room

(021 Winters College)

Capacity: 60

Winters Club Lounge

(120 Winters College)

Capacity: 6-12
Additional Information: Priority is giving to clubs as this space is a designated meeting area for Winters affiliated clubs.

Music Practice Rooms

(005 & 007 Winters College)

These rooms have space for one person. The practice rooms are available to students of Winters College (Max. 1 hour a day). If you are interested in making use of these rehearsal spaces, bring your student ID to the Winters College Office during regular hours to get access to the rooms.

Hours: Monday to Friday, 9:00am to 4:00pm
Capacity: 1
Additional Information: Please come sign out a key from the Winters College Office (rm 121 Winters College). We do not do reservations for this room.

Additional Room Booking Information:

Accommodation & Conference Services
TUUS Form

For Student Clubs:  You are responsible arranging your own audio/visual and technology by emailing askit@yorku.ca NOTE: You must forward your TUUS Authorization/Permit as part of your email.